Choosing the Right Microsoft 365 Migration Partner - What to Look For in 2025
Migrating to Microsoft 365 is no small project. Whether you’re moving from Google Workspace, Dropbox, legacy Exchange servers, or multiple sources at once, the partner you choose can make the difference between a seamless transition and a costly disruption.
In 2025, the market is full of migration providers and tools, but not all of them are equipped to meet the unique needs of small and medium-sized businesses. Here’s what to look for when choosing the right partner.
1. Proven Track Record of Successful Migrations
A provider’s history says a lot about the quality of their service. Look for a partner that has migrated thousands of organizations and can share case studies or testimonials from companies like yours.
Why it matters: A migration partner with a high success rate has already solved the tricky problems you might face, reducing your risk.
2. Granular Data Control
Your migration partner should offer more than “move everything” or “move nothing” options. Granular control means the ability to migrate specific mailboxes, folders, permissions, and metadata exactly as you need.
Why it matters: This ensures compliance, preserves user access levels, and prevents unnecessary data clutter in your new environment.
3. Support for Shared Drive to SharePoint Migrations — Without Limits
Many tools claim to handle shared drives, but some restrict folder depth, permissions, or metadata. Your partner should offer full fidelity transfers for complex shared drive structures.
Why it matters: Limitations here can mean lost files, broken permissions, and post-migration cleanup headaches.
4. Multi-Source and Multi-Destination Capability
Modern organizations often migrate from more than one source for example, Google Workspace and Dropbox — into Microsoft 365. A qualified partner should handle this in a single, coordinated migration plan.
Why it matters: Avoid juggling multiple providers or running migrations in stages that stretch out over months.
5. Balance of Automation and Human Oversight
Automation speeds up migrations, but people solve problems. The best partners combine scalable automation with dedicated migration specialists who provide updates, troubleshoot, and keep the project on track.
Why it matters: A dashboard can show you progress, but it won’t call you when an unexpected issue comes up.
6. Post-Migration Lifecycle Support
The migration is only the first step. Look for a provider with post-migration tools and services such as:
User adoption training
Reporting and analytics
Compliance automation
Ongoing support for lingering issues
Why it matters: Post-migration support ensures your team gets the full value from Microsoft 365.
Quick Comparison: Key Capabilities in 2025
| Feature / Capability | RyanTech | Typical Competitor A (Automation-Focused) | Typical Competitor B (Tool-Only) |
|---|---|---|---|
| Proven Migration Track Record | ✅ Thousands of SMB & mid-market migrations | ⚠️ Limited SMB focus | ⚠️ No direct SMB specialization |
| Dedicated Migration Specialist | ✅ Yes – assigned to every project | ❌ None – dashboard only | ❌ None – dashboard only |
| Granular Data Control | ✅ Full mailbox, folder, and permission-level options | ⚠️ Partial – limited filters | ⚠️ Partial |
| Shared Drive to SharePoint Support | ✅ Full fidelity – no limits | ⚠️ Limited depth & metadata | ⚠️ Limited depth |
| Multi-Source/Multi-Destination | ✅ Yes – in one migration plan | ⚠️ Requires multiple jobs | ❌ Not supported |
| Automation at Scale | ✅ Yes – custom & scalable | ✅ Yes | ✅ Yes |
| Real-Time Visibility | ✅ Via specialist updates & reports | ✅ Dashboard only | ✅ Dashboard only |
| Post-Migration Lifecycle Tools | ✅ Yes – adoption, compliance, automation | ❌ None | ⚠️ Minimal |
Why RyanTech Fits the Bill
At RyanTech, we’ve migrate thousands of businesses a year with a unique blend of enterprise-grade automation and hands-on support. Every customer is assigned a dedicated migration specialist to manage progress, resolve issues, and ensure nothing is overlooked.
We deliver:
Granular control over every detail of your migration
Unlimited shared drive to SharePoint support
True multi-source and multi-destination capability
Custom automation at scale
Post-migration lifecycle tools and guidance
In short, we don’t just move your data; we move your business forward.
Ready to plan your migration? Contact our team today to get a custom strategy for your organization.
